Automation in Human Resources (HR) Management uses software technologies to automate many common processes necessary for standard HR management. Software applications such as Robotic Process Automation (RPA) and Artificial Intelligence (AI) are deployed for the automation of many tedious and routine functions in the HR department of a company.
What Is HR Automation?
HR automation is the digitizing of common processes, traditionally performed manually by human personnel, to be automated. Many tasks that are tedious and time-consuming can be done quickly and efficiently with automation software. A business cannot properly operate without an HR staff accomplishing many routine tasks. These standard tasks include candidate recruitment, resume reviewing, payroll, benefits, and onboarding of new hires.
Benefits Of HR Automation
Department Efficiency
HR operations deal with documents and data. Traditional HR functions that were manually done, were extremely inefficient, required extensive personnel time, and were costly. HR automation digitizes all the employment data. Using software technologies of RPA and AI, automated tasks improve the HR workers’ efficiency by the inhuman reliability and speed of robotic processes.
Procedure Correction
HR automation facilitates monitoring patterns and tracking failures. Reports can be made. These can then be corrected and improved.
Minimize Errors
HR automation eliminates the human errors susceptible in processing many common tasks such as timesheets, payroll, and vacation time.
Better Communication
HR automation provides an extensive and clear understanding of the HR department operations.
Better Collaboration
When the HR work is understood across the department, collaboration is facilitated.
Minimize Paper Processing Costs
HR automation digitizes records, and with increased electronic storage, document processing is easy and accessible.
Candidates’ And Employees’ Satisfaction
HR automation creates a positive work experience for the entire staff. The efficiency of automated candidate recruitment, onboarding, and orientation makes a more satisfying hiring process for both the company and the employee.
HR Automation Examples
Employee Recruiting
The recruitment process involves posting job ads, acknowledging applicants, resume evaluating, and automated email responses. Automating these procedures will improve the recruitment efforts and free up personnel for human engagement with candidates.
New Hire Onboarding
The employee onboarding process involves gathering signed forms, tax documentation, background verification, granting software application access, and issuing computer hardware or tools. The automating of these standard functions by digitizing the entire documentation processes, automating computer account administration, and electronically storing employee data improves HR operations tremendously.
Employee Off-boarding
The off-boarding procedure is an important part of the HR department’s tasks. It can be overlooked. Offboarding requires updating personal documentation, exit interviews, arranging final payroll, removing software access, retrieving computer hardware or equipment, and removal from the company email directory. Automation will minimize the personnel labor required to prepare for these tasks.
Company Expense Claim
Many employees regard the manual reporting of expenses to be boring, causing work dissatisfaction. With HR automation, these expense reports can be uploaded with photos and electronically processed. Employees can then focus on more important work. This will contribute to overall company satisfaction.
Conclusion
Automation in HR is the efficient use of personnel, engages people, and creates smarter budgets. The Content Analytics Platform (CAP), developed by Scion Analytics, can quickly screen and weigh employment candidates’ resumes, saving the company time and costs.
