proposal-and-contract-suite

Enhanced

Proposal &
Contract Suite

➤  Save Time

➤  Ensure Compliance

➤  Improve Proposal Quality

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(Click On What You Need Below)

Shred Your RFP

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Analyzes (parse / shred) your RFPs for words like Must, Shall, Will and your custom keywords/phrases – Supports 6 File Types

Create a Compliance Matrix with 2 clicks in an Excel template or MS Word document

Analysis Results panel – Manipulate your analysis results by splitting, combining, annotating, and filtering

Share your Compliance Matrix and reports with 2 clicks

Excel Templates

Why Use Templates?

⬣  Templates Increase Flexibility

⬣  Easy To Use

⬣  Provides Consistency and Uniformity

⬣  Reduce Rework Time and Reduce Errors. (Copy-and-Pasting Not Needed)

⬣  Speed-Up Proposal Development Time

⬣  Apply Best Practices

excel-templates

We want to thank Shipley Associates for providing us with some Excel Templates.

Export analysis results (shredded document) to an Excel Template for generating
a Compliance Matrix or other reports/matrices. Also include your annotated notes.

Create your own Excel Templates within a few minutes with drop-down selections – No macros!
You don’t have to have expert Excel knowledge, nor have experience using VBA in Excel.

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Analyze & Shred RFx

Compare RFx of last draft to the final draft to identify changes.

Identify opportunities to ensure the company has resources and capabilities to fulfill contract.

Parse/Shred, and analyze your RFx for words like “must, shall, will” or use custom keywords and phrases. Customizable without writing code or macros.

Identify what requirements must be addressed at a given section including win themes/discriminators/risks to ensure compliance.

Customize without writing code or macros.

Identify acronyms in the RFx to better understand the content and ensure the same acronyms will be used in the response.

Identify level of risk in the RFx.

Respond RFx

Improve the quality of the proposal response by reviewers flagging sections and identifying necessary changes. Customizable without writing code or macros.

Compare concepts in the response (proposal) with concepts used in the RFx to identify requirement gaps.

Ensure the RFx response and other document are written effectively with plain language guidelines. Choose what is important to you.

Identify and validate acronyms that are used in the RFx response.

Final Proposal

Compare concepts in the response (Proposal) with concepts used in the RFx to identify requirement gaps.

Check the final proposal for plain language that is easy to understand and ensure inappropriate words and phrases that are not to be used.

Quality check for the final proposal.

Execute

Use Section C of the RFP to help produce outline project plans with WBS capability to estimate the time to deliver on the proposal.

Create your own custom Responsibility Assignment Matrix template and model without writing code or macros. Customizable without writing code or macros.

Staff rank resumes for positions needed to execute the proposal.

Generate A Compliance Matrix

⬣  Use Shipley Associates’ Template or Create Your Cross-Reference Compliance Matrix Template

⬣  Auto-Populate Requirements, such as Section L

⬣  Filter Requirements

⬣  Share Your Compliance Matrix With a Single Click

Identify & Validate Acronyms

acronym-table

Quickly scan your documents to identify acronyms and undefined acronyms. Also wrong and inconsistent use of acronyms and acronyms that have been defined more than once.

⬣  Auto-Generate an Acronym MS Word Table Document

⬣  Supports Acronym Dictionaries and Ignore Dictionaries

⬣  Using a Dictionary is Optional

⬣  Generates an Acronym Analysis Report

⬣  Share Report With Your Team With 2 Clicks

⬣  Identify & Validate acronyms such as:

      – Not Defined

      – Defined Differently

      –  Multi Defined

      – Acronyms Used Before Definition

Compare Documents

Identifies differences between two versions of the same document in a side-by-side interactive window. Indicates Modified (yellow), Inserted (green) and Deleted (red).

⬣  Compare Draft to Final RFP and Proposal Versions

⬣  Interactive Review of Differences Side-By-Side

⬣  Color Highlighted Differences

⬣  Detail Modifications

⬣  Annotate Changes Per Line

⬣  Generate a Report, Including Annotated Notes

Readability Analysis

Determine what is important to you. What is important to you affects the Ranking of each segment/paragraph of your Draft Proposal. This makes it easy to identify what content requires addressing.

⬣  Ensure your proposal is easy to read

⬣  Identify complex content, long sentences, overuse of passive voice and adverbs

⬣  Quickly identify what content requires changing based on the Ranking (e.g. A, B, C, D & F)

⬣  Filter by Rank ranges

⬣  Use your own dictionary terms to identify unapproved/unacceptable content – Easy to customize a dictionary for a particular proposal

Ensure Compliance

Compliance is critical in winning a contract.

Scion Analytics addresses this challenge from two directions to ensure compliance. We provide an application that helps you construct a Cross-Reference Compliance Matrix that also identifies orphan requirements.

Additionally, the second tool is the Gap Analysis report. that compares the requirement documents to your proposal. It identifies missing concepts in your proposal that are in the requirement documents.

 

This report also helps you see if you are addressing concept (topics) enough. For example, say your RFP reference “property” 540 times, but your proposal only addresses “property” 2 times, you may have not written enough about “property”.

The Gap Analysis report also helps you ensure that your proposal is using the same terms (concepts) as your RFP source (client).

Compare Resumes

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Streamline Recruiting

Reduce the time it takes to review resumes. Upload multiple resumes and leverage the CAP to find the best candidates for you. With Weighted Analysis | Resumes, you can identify what is important for the position you’re trying to fill.

⬣ Identify skills for a job position

⬣ Define “must have” and “nice to have” skills to help you further refine your best candidates

⬣ Watch as the CAP reads multiple resumes at once in real time.

⬣  CAP automatically ranks candidates based on your chosen skills and weighted values

Customization

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proposal-templates

What sets Scion Analytics apart from our competitors is the ability to customize nearly every aspect of the platform without writing macros/code. However, you are not required to customize anything. We provide numerous out-of-box capabilities and templates that you can get you started within a couple minutes. Additionally, Scion Analytics can provide our technical service team to create your custom Tasks/Application and Templates based on your needs.  

As a result customers are showing us their customized solutions, that they created within a few minutes without macros/code. Imagine what you can do… your proposal will be the most productive and winning team in your company. 

Benefits of Customization: 

  • Create your own solutions 
  • Increases flexibility 
  • Provides consistency and uniformity 
  • Reduces rework time and reduce human errors – Copy and pasting not needed 
  • Speed up the proposal development time 
  • Ensure best practices 

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Proposal & Contract Suite