The proposal review process is a crucial part of the proposal development plan. Reviews can be enjoyable, challenging, and informative if they give constructive feedback to improve chances for success. It must help the probability of winning (Pwin). At the same time, it must not compromise development timeframes –all without sacrificing value.
Reviewer Guidelines: The RFP
It cannot be overstated that having a strong grasp of the RFP itself provides a valuable foundation for thorough and efficient reviewing.
Below are some guidelines concerning knowing the RFP:
· Read the RFP Thoroughly
Reading the entire RFP before beginning your review is highly important. Make sure you read everything from PWS/SOW and any attachments remaining in order to avoid missing anything important.
· Scan, Then Review
By skimming the entire section, you can get an idea of whether this requirement has been adequately answered. If there are any areas that need more information, they can be better addressed after the overarching picture that skimming can provide.
· Know The Review Segments
By looking at the Table of Contents, you can quickly identify logical segments to break up your review. One way is by second-level headings like “Background,” which are keywords that help organize information better than just lists or bulleted items.
· Constant RFP Reference
It is a big document, and you might forget the requirements. Keep your RFP close by so that every section is easy to reference when it comes time for writing in a response. This will help especially if there are any specific criteria listed within each requirement. Lastly, review everything again after submitting it.
Reviewer Guidelines: The Evaluation
Below are guidelines for evaluation preparation:
· Know The Customer
You will want to do your research and find out what the customer is looking for before you even start working on their project. For example, if they are asking specifically about logo design then maybe search online or contact someone who has done work like this.
· Criteria Evaluation Assessment
Using a rating scale, such as a color scale, is the best way to provide specific feedback on each section. If a section fails to prove excellent, provide informative comments leading toward improvements.
Reviewer Guidelines: The Summary
Below are guidelines for providing a summary of the findings:
· Findings Summary
Summarize your findings after you are done reviewing the sections. See if there are major issues that need to be addressed. Do any common errors or weaknesses come up in these areas of noncompliance with this company’s standards? Do not highlight what is wrong only but also identify where things are well done.
· Provide Useful Comments
You can improve a certain section by adding more information. For example, it is not enough merely to identify an area that needs improvement but demonstrate it by comments on how it can be improved.