Request For Proposal Timeline: 4 Stages In The Lifecycle


The proposal manager flipped the RFP document on his desk. The procurement abyss stared back in the form of 1,427 pages dictated and curated by the US government. The day was long, the office chatter muted in the background. The minutes stretched into hours until his entire day was spent organizing 1,000 questions for the project’s needs. The proposal manager knew to miss a detail is to fall out of compliance. To risk rejection was to risk reading another RFP.

The proposal manager wondered how such a procurement document came to life.

To draw the parallel of an RFP as an organism with anatomy and systematic parts is to pose the question of how an RFP comes into existence. Like most complicated things, the lifecycle of an RFP is a wonder of logic and organization.

4 stages In The Lifecycle Of RFP

  1. A Concept of a Partnership-The concept of an RFP begins when a complex purchase is needed by companies, governments, and other organizations. Just like in living organisms, a successful RFP leads to a partnership. Its purpose is to allow buyers to compare features, functionality, and price across potential vendors. It is in the buyer’s best interest to make this document as clear as possible. As an idea making its way into the world, the RFP should inform the vendors about the purpose, goals, evaluation criteria and additional requests for the project.
  2. The Act of Creation-Crafting an RFP document is an art of asking good questions. From a dozen questions to hundreds, RFP comes alive on paper as a highly inquisitive document. Some of the key questions for an RFP include competitive analysis, implementation process, customer support and available references.
  3. The Socialization of the RFP-At its nature, RFP is a collaborative document, it interviews different vendors for the project. After vendors have submitted proposals, a preliminary evaluation begins with a shortlist of vendors. The shortlist of vendors is judged upon weighed criteria in the competition. To manage a circulated RFP, vendors use endless email threads with Excel and Word documents attached. It is a dated method to wrangle both people and data, complex moving parts in email. The professional document analyzer (PDA) is designed as a transformational platform to make proposal management easy. No more email chains, just clean matrixes for compliance.
  4. The Graduation of the RFP– After assessing vendor compatibility, the compliance of proposals and the needs of the project, the RFP graduates from a procurement document to a contract. The vendors are informed of the decision and given feedback. A new partnership is formed with the winning bid and the project is sent off into the world to be executed.

Power Of PDA For Perfect Proposals 

The lifecycle of the RFP reflects the stages of development of a project from an idea to a contract. The RFP as a sophisticated organism is a creature of complexity and detail. The same level of organization should be reflected in the proposal. Use the PDA to make proposals come alive without error or bulky emails.

Post This Article


Related Articles