The composition and development of business information request documents are common in the proposal industry. Such documents can be a Request For Proposal (RFP), or a Request For Information (RFI), or a Request For Quote (RFQ). These can be very complex and time-consuming. Software technology that can streamline this process of generating, distributing, and evaluating such documents is a huge advantage.
What is a Request for Proposals (RFP)?
Perhaps the most familiar business information request is the Request for Proposals (RFP). This is composed and published for all interested contractors. RFPs demand detailed specifications, more skill, cost-effectiveness, and (for the Federal Government especially) strict compliance.
The Advantage Of The Proposal & Contract Suite
There are several RFx software technologies available on the market. One such offering and some common features are listed here:
· Use a template library to standardize and simplify every RFx
· Ensure objective decisions by creating and using weighted scoring criteria
· All stakeholders can collaborate and respond within a single tool
· Use comparison applications to evaluate side-by-side documents
The Proposal & Contract Suite has these capabilities and many more. But the advantage of the Suite is that every dynamic application is fully customizable and new workflows can be created as needed by the organization.
The Proposal & Contract Suite
The Proposal & Contract Suite is the out-of-the-box solution that helps you prepare successful business proposals and contracts. It is comprehensive and fully customizable.
With the suite you can:
· Shred Your RFP
Analyze (shred or parse) your RFPs for terms such as “must,” “shall,” “will,” as well as your custom keywords or phrases. Six file types are supported.
· Excel Templates
Templates provide flexibility. They are:
· Easy to use
· Establish consistency and uniformity
· Helps eliminate rework, errors, and the cut-and-paste method
· Shorten proposal development time
· Apply best practices
· Generate A Compliance Matrix
· Use the Shipley Associates’ template or create a cross-reference compliance matrix
· Auto-populate requirement sections such as Section L
· Filter requirements
· Share your matrix with a single click
· Identify and Validate Acronyms
Your documents can be quickly scanned to identify both defined and undefined acronyms, erroneously or inconsistently used acronyms, and repeatedly defined acronyms.
· Compare Documents
You can identify differences between two similar documents in a side-by-side interactive window. Provides color-coded displays of modified, inserted, and deleted document elements.
· Readability Analysis
Determine the readability ranking of segments or paragraphs according to your business concerns.
· Ensure Compliance
The critical need for full compliance can be ensured. Use the duo tools of the cross-reference compliance matrix window, which can identify neglected concerns, and the gap analysis report, which can display missing concepts.
· Compare Resumes
Compare multiple resumes easily. With the Weighted Analysis/ Resumes dynamic application, you can identify what is important for the position you are trying to fill.
Each dynamic application of the CAP is fully customizable, allowing you to create your own solutions.
There are many time-consuming challenges of developing, collaborating on, and evaluating information request documents. One of the best ways to overcome these challenges is by leveraging software tools enhanced with Artificial Intelligence (AI) and Natural language Processing (NLP). The Proposal & Contracts Suite is just such an out-of-the-box solution.
What sets Scion Analytics’ proposal management software apart from the competitors? A chief reason is that the suite is designed to be customizable in nearly every aspect of the platform without writing macros or code.